ASATA CONFERENCE 2016 | THE TRAVEL MIRROR

20-23 May 2016, Somerset West

ASATA Conference 2016 Feedback
Dear Otto

I have been attending the ASATA conferences for many years and I would like to congratulate you on organising a conference with the most outstanding content. The internal and external speakers and topics were all so relevant, informative and enjoyable.

Thank you so much and very well done.

Kind regards

Linda Benwell
Managing Director
XL Millenium Travel

ASATA Conference 2016
Dear Members,

Clearly local is lekker, as we prepare for our third conference on home soil. We invite you to join us at the Lord Charles in Somerset West from 20 to 23 May. Registration is now open and we are looking forward to seeing as many of you as possible! 

Our theme this year is “Travel Mirror”. Reality, like a mirror, never gives us back more than what we put into it. In an ever-changing world, our relevance and value has to be constantly assessed, reviewed and reinforced. Now is the time to put in the work to create the reflection we want to see.

As we develop the programme, we will update you on the content and speakers, but rest assured, you do not want to miss this one! The focus and format will be similar to previous years and we are confident that the networking, guest speakers and overall programme will be informative and valuable.

The ASATA Diners Club Awards, will also take place during conference this year and we will once again open the conference to day visitors, so that as many of our Western Cape colleagues as possible can join us.

I look forward to welcoming you all to Somerset West.

Otto de Vries, CEO

Conference Package Prices

CONFERENCE PACKAGE PRICES

Package A: 

Retail Members & Conference Sponsor Delegates | (Conference Sponsor up to two delegates)

Single Room per person | R9 500.00
Double / Twin per person | R7 800.00

Extra Nights
Single room per person | R 1 560.00
Double / Twin per person | R910.00

*Package B:

ASATA Sponsors Package for more than 2 Delegates & ASATA Partners (Non-Sponsor)

Single Room per person | R10 000.00
Double / Twin per person | R8 300.00

Extra Nights

Single room per person |  R1 560.00
Double / Twin per person |  R910.00

*A Conference Sponsor is entitled to register two delegates under Package A. Any additional registrations will be charged at the rate of Package B.

Package C

YPT & Day Delegates Package

One day package only | R2 300.00

Package D

Delegates from Cape Town & Surrounding Areas Package

 Two day package | R5 900.00

PRICES INCLUDE THE FOLLOWING:

Package A & B

  • 3 nights’ accommodation. Check in 20 May – Check out 23 May.
  • Return airport transfers – Group transfers only.
  • All Conference facilities and guest speakers
  • Tea/Coffee during Conference days
  • Meals and drinks (soft drinks, wine & local beer) are included on the following days:

*Please note there may be a cash bar facility to cover spirits and other drinks from time to time.

20 May – ASATA Diners Club
21 May – Breakfast, Lunch & Dinner
22 May – Breakfast, Lunch & Dinner
23 May – Breakfast

Package C (YPT & Day Delegates) 

  • All Conference facilities and guest speakers for one day only as per your selection.
  • Refreshment breaks, lunch and drinks (soft drinks, coffees & teas) are included.
  • No accommodation included. Day delegates who wish to attend for both Conference days should register as a full Conference delegate (Package A or B).
  • Attendance at evening functions is not included in the day packages and does require an advance booking at an additional cost.

 Package D (Cape Town & Surrounding Area Delegates) 

  • All Conference facilities and guest speakers for both Conference days.
  • Refreshment breaks, lunch and drinks (soft drinks, coffees & teas) are included.
  • No accommodation included.
  • Attendance at evening functions is not included in the day packages and does require an advance booking.

PRICE EXCLUDES THE FOLLOWING:

  • Personal transfers
  • Transfers for day delegates
  • All flights
  • Car hire
  • Extra nights
  • All activities (golf tournament, pre-/post tours and excursions)
  • All other extras of a personal nature such as mini-bar, telephone, laundry, spa treatment, etc.
  • Travel insurance
Conference Programme

ASATA CONFERENCE PROGRAMME 2016 | THE TRAVEL MIRROR
20-23 MAY 2016

Day 01 – 20 May 2016

08h00 – 10h00 ASATA Board meeting

11h45 – 17h00 ASATA Annual Golf Day (Erinvale Estate)

14h00 – 17:30 Conference registrations

15h00 – 16h00 M.A.F. on ASATA Charter

19:00 – ASATA Diners Club Awards


DAY 02 – 21 May 2016

09h00 – Official Opening Minister Alan Winde – Ministry of Economic Opportunities

(Responsible for the Departments of Agriculture & Economic Development and Tourism) and ASATA President, Vanya Lessing

09h45 – Release of the 21st Century Travel Agency StudyNatalia Rosa, Big Ambitions

The 21st Century Travel Agent study examines what the customer of travel retailers defines as true value and how the travel retailer and travel consultant of the 21st century will have to evolve, not only to deliver that value, but also to gain their customer’s trust and show enough true value for customers to see value in paying for a travel agent’s service.

10h15 – The Uber Story –Frans Hiemstra, Head of Operations for Uber Cape Town

What started as an app to request premium black cars in a few metropolitan areas is now changing the logistical fabric of cities around the world. With over one billion conenctions made, Über connects people who need a reliable ride with people looking to earn money driving their car. Listen to the story of how Über, as an intermediary are changing the transport landscape, by putting the customer at the centre of their business, through the use of technology.

11h00 – Refreshment Break

              Sponsored by American Express Corporate Payment Solutions

11h30 – Panel discussionMonique Swart, African Business Travel Association

Personalisation, consumerisation, the sharing economy, rise of the Millennial traveller and the use of mobile are increasing traveller expectations of the user experience associated with travel.

In this panel discussion, corporate travellersshare their thoughts on personalisation, true consulting and “bleisure” opportunities around their business travel.

12h30 – Lara Travel – a case studyLara Casasola

Lara shares her insights and thoughts around how she and her business has evolved and continues to evolve to deliver true value to her many loyal leisure and corporate clients.

13h00 – Lunch –  Sponsored by Amadeus Southern Africa

14h00 – Human Capital – Entitlement in your businessSiphiwe Moyo

               Sponsored by Beachcomber Tours

Siphiwe speaks on employee engagement, employee morale, employee motivation and strategies aimed at nipping the entitlement culture in the bud.

15h00 – Economics and Politics – Where to from here?– Dr. Roelof Botha

               Sponsored by AvisBudget

Involved with macroeconomic research, Dr. Botha is a Senior Adjunct Faculty member of the Gordon Institute of Business Science (GIBS). Over the past three decades, more than 400 companies & employer organisations have utilisied his services in providing forecasts of economic indicators, mostly for purposes of strategic planning.

19h00 – SAA function – Sponsored by South African Airways


Day 03 – 22 May 2016

07h30 – Closed breakfast session with ASATA top grouping CEO’s

               Sponsored by American Express Corporate Payment Solutions

09h00 – ASATA Members Town Hall – Moderator – Jason Krause with Otto de Vries and Kim Koen and         Natalia Rosa

              Sponsored by American Express Corporate Payment Solutions

ASATA strategy. Having concluded a detailed strategy for the coming years, we will share the 5 pillars with the members before engaging in a detailed discussion with you on the priorities and initiatives, with a focus on the development of a set of common values, the ASTA charter and the ASATA brand promise.

ASATA Communications strategy. We will be sharing details of the communication strategy with a focus on the member communication, under the banner “Living ASATA” and the consumer banner “Travel with Peace of Mind”.

11h00 – Refreshment break – Sponsored by City Lodge Group

11h30 – ASATA Members Town Hall continued.

National Treasury and the travel industry going forward, with Estelle Setan, Chief Director: Strategic Procurement | Office of the Chief Procurement Officer

SAT domestic tourism strategy and the ASATA/South African Tourism pilot project “Local leisure at it’s best”, withMargie Whitehouse, Chief Marketing Officer, SAT.

12h30 – IATA Session  –Hosted by Mr Fred N’GANG’A – IATA Campaign Manager for Southern Africa.

  • New Local Financial Criteria update
  • DIP status
  • NewGen ISS
  • NDC Update
  • Q&A

13h30 – Lunch

14h30 – Keynote Address “Grit” Peter van Kets

              Sponsored by Western Cape Convention Bureau

This presentation takes you on an inspiring, life-changing journey demonstrating that in order to succeed in these turbulent times we will need grit!

15h30 – Signing of the ASATA Charter

15h45 – Closing AddressOtto de Vries, CEO ASATA

18h45 – Travelport Gala Evening – Sponsored by Travelport

            Other Sponsors:

            Airport Transfers – Thompsons Holidays

            Travelport function transfers – Bidvest Car Rental

            Travel Insurance for delegates – Travel Insurance Consultants (TIC)

            Lanyards – The Holiday Factory

            Sweets table in Conference room – First Car Rental

Sponsorship Opportunities

SPONSORSHIP OPTIONS

GOLD SPONSOR: R100 000,00

 Two (2) Gold Sponsorship opportunities exist for guest speakers, breakaway session & business discussion panels which afford excellent exposure and interaction with Conference delegates.  While the list below is an indication of what can be offered for this level of sponsorship, it is open to additional sponsorship opportunities.

  • The Gold Sponsor will be entitled to Naming Rights for their event / session / speaker.
  • The Gold Sponsor may provide a brochure or gift to be included into the “Conference room” room drop.
  • The Programme Director will acknowledge the Gold Sponsor prior and post their event.
  • Acknowledgment via press releases, ASATA newsletter, ASATA Conference website, ASATA Blog, electronic announcements and social media platforms for 4 months.
  • A sponsor supplied banner may be placed onto ASATA’s frequently accessed website (asata.co.za) for a period of 4 months.
  • Space will be allocated for sponsor supplied pull-up banners positioned within the Conference room and / or your specific event area.
  • Sponsor acknowledgement in the ASATA Annual Conference programme.
  • A sponsor supplied electronic logo will be displayed for the duration of the Conference.
  • Entitled to register two (2) delegates under the lower package. (Package A). Any additional Registrations will be charged at the rate of Package B.

SILVER SPONSOR:  R 55 000,00

Four (4) Silver Sponsorship opportunities exist for lunches or guest speakers, which afford excellent exposure and interaction with Conference delegates.

  • The Silver sponsor will be entitled to Naming Rights for their event / function / service.
  • The Silver Sponsor may provide a brochure or gift to be included into the “Conference room” room drop.
  • Acknowledgment via press releases, ASATA newsletter, ASATA Conference website, ASATA Blog, electronic announcements and social media platforms for 3 months.
  • Space will be allocated for sponsor supplied pull-up banners positioned at the refreshment break area or your specific event area for the duration of the conference.
  • Sponsor acknowledgement in the ASATA Conference programme
  • A sponsor supplied electronic logo will be displayed for the duration of the Conference.
  • Entitled to register two (2) delegates under the lower package. (Package A). Any additional Registrations will be charged at the rate of Package B.

BRONZE SPONSOR:  30 000,00

Bronze Sponsorship opportunities exist which afford value for money exposure and interaction with conference delegates which could include refreshment breaks, sweets table and prizes / refreshments for the ASATA Golf event. 

  • The Bronze sponsor will be entitled to Naming Rights for their event / function.
  • The Bronze Sponsor may provide a gift / brochure to be included into the “Conference room” room drop.
  • Acknowledgment via press releases, ASATA newsletter, ASATA Conference website, ASATA Blog, electronic announcements and social media platforms for 2 months.
  • Space will be allocated for sponsor supplied pull-up banners will be displayed for the duration of their event.
  • Sponsor acknowledgement in the ASATA Annual Conference programme.
  • A sponsor supplied electronic logo will be displayed throughout the Conference days.
  • Entitled to register two (2) delegates under the lower package. (Package A). Any additional Registrations will be charged at the rate of Package B.
Terms & Conditions
REGISTRATION TERMS AND CONDITIONS
Registration and reservations will only be processed once all monies are paid in full.
Prices were correct as at 05 February 2016.
Prices are subject to change without further notice, and surcharges may be applied.
No-shows, no-refunds.
All payments to be made payable to Association of South African Travel Agents.
Substitution is permitted until 04 May 2016, thereafter a fee of R1 500 will be charged.
Refunds will only be processed after the event.
Registration closes on 06 May 2016.
Registrations received after 08 May 2016 will incur a late registration fee of R1 500.
All registrations received after 09 May 2016 will be on a request basis, subject to availability.
No credit will be given for any unused services.
ASATA reserves the right to refuse a registration of a Member to attend this Conference without having to provide a reason.
Delegates are reminded that only those delegates who have registered and paid are permitted to sleep, eat, drink or attend any of the functions. No outside visitors will be accepted unless prior arrangements have been made and agreed to by ASATA.

CANCELLATION POLICY
• ALL cancellations must be received in writing.
• A 100% cancellations fee is applicable as of 15 April 2016.

RESPONSIBILITY AND CONFIRMATION OF REGISTRATION

ASATA will endeavour to ensure that your attendance at the Conference will be as comfortable as possible.  ASATA, any of its employees, Members of the Board, its appointed agents and/or sub-contractors, act on the basis that they attend to the arrangements of the Conference for the convenience of the delegates.  They perform all tasks on condition that, any Member or Members of its Board, its employees its appointed agents and/or sub-contractors, cannot be held liable for any loss, damage or inconvenience (however arising) experienced by delegates at the Conference;  neither can they be held responsible for unforeseen partial or total cancellation of the event.  The programme is subject to change without prior notice.

CONTACT

Hannie Erasmus
hannie@asata.co.za

Tel: 011 293 0560       Mobile: 076 626 5300

Golf Day Information

GOLF DAY INFORMATION

This year’s Golf Day will be held at the Erinvale Golf Club in Somerset West on Friday, 20 May, with the first Tee-off at 11h48

One of Cape Town’s golfing treasures, the exclusive Erinvale Golf Club, designed by Gary Player is nestled in the middle of the Erinvale Estate in Somerset West, at the foothills of the Helderberg and Hottentots Holland Mountains.

PRE-BOOKING IS ESSENTIAL! Please note that the Golf Day bookings will be made on a strictly first-come first-served basis, so please book early.

Date                              Friday 20 May 2016

4 Balls                          7 x 4 balls (28 Players)

Tee-off times              11h48 – 12h15

Golf package per person: R547.50

This will include:
Green Fee
Golf Cart
Halfway House
Complimentary Drink for 1 x hour

Additional charge:
Club Hire – R400 per set

Please note that Erinvale do not make use of Caddies.

Annual hollow tining will take place from 9 – 13 May 2016

In order to participate, please complete the Golf Day registration fields in the main conference registration form.

NB: You will be able to pay for your golf booking as part of your overall conference registration, to avoid having to make multiple payments.

CANCELLATION POLICY:
If player is a “no-show”, entry fee is non-refundable.
100% cancellation fee

www.erinvalegolfclub.com

PLEASE NOTE THAT TIC WILL BE SPONSORING ALL DELEGATES WITH FREE LOCAL* TRAVEL INSURANCE. More info

*A local journey is defined as a business or leisure trip undertaken by a South African resident within South Africa and is more than 200km from place of residence or work.

OUR VALUED SPONSORS: